Whether you’ve noticed your monthly bills going up or you’re undergoing an audit of how your office budget is divvied up, one of the places you may have found needs reevaluating is your office equipment expenses. If you’re looking for ways to cut office equipment costs, we’re giving you some of the easiest ways you can start doing that today.
Turn Off Unused Equipment
Simple, yet effective. Turning off equipment when you’re not using it will reduce the amount of energy you use on a daily basis, and you’ll feel the effects in your monthly bills. If you’re not comfortable with turning machines off during the day in case someone needs to use them, just make it a habit to turn all your machines on and off at opening and closing time.
Transition to Cloud Storage
A great way to reduce your office equipment expenses is to transition into more cloud-based storage. Instead of printing and storing documents that you typically would in your office, you can transition into this online form of storage to drastically reduce your printing costs, reduce costs associated with storing those documents (i.e. filing cabinets), and reduce costs associated with wear and tear (i.e. toner, paper and servicing costs) due to using your equipment to print more often.
Update Your Office Equipment
Believe it or not, your old equipment could be costing you more than if you were to invest in newer, more efficient equipment. Whether you have a machine for every single purpose – a fax machine, a printer and a copier – or you’re working with a machine that dates back to the 90s or earlier, updating your equipment especially with machines that are multifunctional will save you big in the long run.
If you’re looking for the most affordable option to update your office equipment, leasing gives you the perfect opportunity to get compact, efficient equipment with the most progressive technology on a budget.
For more about copier leasing, check out this pros and cons of leasing vs buying article.
Utilize a Monthly Service Contract
One way to save money on office equipment expenses that often gets overlooked is through service contracts. While most might see dollar signs instead of savings, the real benefit comes into play when your equipment goes down and needs servicing and you have to fork over a significant amount of money to hire a company to do so plus pay the cost of parts. Service contracts protect you from those extra costs and gives you a predictable yearly cost and a peace of mind knowing that you’ll be taken care of when these problems arise.
Want to know other ways you can cut your equipment budget? Get in touch with us, and we’ll schedule a one-on-one consultation to help you figure out where your monthly budget is going!